Event planning support
What belongs in a hybrid run-of-show document (and what procurement should see)
A run-of-show is the contract between programme owners and production. Hybrid adds parallel paths: in-room experience, remote audience, and often a third track for recordings. Missing sections become expensive arguments in rehearsal.
Clock time and hard starts
List every segment with start, duration, and hard/soft transitions. Hybrid programmes die when “about five minutes” stacks across a day.
Audio sources and routing
Name microphones, remote guests, playback devices, and which bus feeds documentation versus stream.
Slide and media operators
Who advances slides? Who owns video playback? Who confirms aspect ratios on stream versus in-room surfaces?
Remote participant choreography
Dial-in order, mute discipline, and how questions surface to moderators—written, not improvised.
Contingency contacts
Stream operator, venue IT, programme director, and client approver—reachable on comms during show.
Photography
Supporting stills—optional context for this article.
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Photography
Article imagery — database
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